Customer support that keeps every conversation accountable
Move support off personal phones and shared passwords. Your agents answer every messaging channel from one workspace, under their own names, while chatbots and AI agents take the routine questions.
Search conversations
- LLayla H.09:42Perfect, thank you!
- DDaniel R.09:31Do you ship to Riyadh?
- SSara K.09:12Booking confirmed for Friday
- OOmar F.08:57Invoice request — March
- Hi, is my order #4821 out for delivery?
- Yes — it left our Dubai hub this morning. You'll get a tracking link shortly.
- Perfect, thank you!
Support agent view of the Omni Inbox with a customer conversation. Sample data.
Short answer
Updated
OmniChannels.ai gives customer service teams a shared Omni Inbox for WhatsApp, Facebook Messenger, Instagram, RCS, two-way SMS, Telegram and email, with one thread per customer. Supervisors assign and tag conversations, and agents reply with media, templates and attachments. Chatbots and AI agents powered by BroadNet AI answer routine questions in English and Arabic and hand over to a person. Voice adds IVR, AI voice agents and an inbound contact centre.
How OmniChannels.ai supports your service team
One thread per customer
Messages from WhatsApp, Messenger, Instagram, RCS, SMS, Telegram and email sit in one thread per customer, so agents see the full history.
Assignment and named agents
Each agent signs in with their own account, and conversations are assigned to a named owner, so you know who answered which customer.
Tags by topic
Tag conversations as billing, delivery, complaint or sales to find them later and see what drives contact volume.
Chatbots and AI agents first
Let a flow bot or an AI agent answer routine questions, check orders through your API and pass the rest to a person with the history kept.
Voice support
Add multilingual IVR, AI voice agents including Arabic, an inbound contact centre, and call recording with transcription.
Business accounts, not personal phones
Customer chats live in your company's accounts, so they stay with the business when staff change roles.
Proactive updates that cut repeat questions
Send order, delivery or appointment notifications on WhatsApp, RCS or SMS, with fallback, so customers do not have to ask.
Arabic and English support
Agents and AI agents read and reply in Arabic with right-to-left text, as well as English and other languages.
Support KPIs worth tracking, and how to define them
Agree the definitions before you report, so every team measures the same thing. Use OmniChannels.ai delivery data alongside your own reporting.
| Item | Details |
|---|---|
| First response time | Time from the customer's first message to the first reply. Report bot and human replies separately, and separate business hours from out-of-hours. |
| Resolution time | Time from the customer's first message to the point your team marks the issue as solved. Count reopened issues as one case, not two. |
| Bot containment and handover | Share of conversations a chatbot or AI agent resolved without a person, and how many it handed over. Read handed-over conversations to improve the bot. |
| Conversations per channel and tag | How many conversations start on each channel and under each tag, to plan staffing and fix the causes of contact. |
| Template follow-ups | How often agents need an approved WhatsApp template because the 24-hour window closed, a sign that replies are too slow. |
| Delivery and read status | Whether proactive notifications and replies were delivered and, where the channel reports it, read. |
How to roll out omnichannel support
- 1
Map where customers write today
List every number, page, account and mailbox customers use to contact you, including staff phones that should be retired.
- 2
Connect the business accounts
Link your WhatsApp Business account, Facebook Page, Instagram, Telegram, support mailbox and any two-way SMS or RCS senders.
- 3
Set assignment, tags and handover
Decide who assigns conversations, which tags you use, and when a chatbot or AI agent hands over to a person.
- 4
Prepare templates and knowledge
Get WhatsApp follow-up templates approved and gather the answers your bot or AI agent will use, in each language.
- 5
Go live and review weekly
Announce the official channels, then review response times, handovers and tags every week and adjust staffing and bot flows.
Is OmniChannels.ai the right support tool for you?
A good fit when
- Customers contact you on WhatsApp, social channels, SMS and email, and sometimes by phone.
- Several agents need to answer the same WhatsApp number, Facebook Page or Instagram account.
- You want a bot or AI agent to handle routine questions, with people taking over the rest.
- Your support team works in Arabic and English.
Good to know before you start
- It is not a full ticketing system or CRM. Those tools connect through the API and webhooks.
- AI agents give reliable answers only from a maintained knowledge base, and need clear handover rules.
- Voice is provisioned with your account team rather than switched on from the workspace.
- Each channel keeps its own rules, such as WhatsApp's 24-hour window and Meta's reply windows on Instagram and Messenger.
Customer support questions
Which support channels can my agents answer?
WhatsApp, Facebook Messenger, Instagram, RCS, two-way SMS, Telegram and email in the Omni Inbox, with one thread per customer. Voice support, including IVR and AI voice agents, is provisioned with your account team.
Can AI answer common questions?
Yes. Chatbots handle menus and lookups, and AI agents powered by BroadNet AI answer free-text questions in English and Arabic from your knowledge base. Both hand over to a person in the inbox with the history kept.
Does it replace our helpdesk or CRM?
Not necessarily. OmniChannels.ai handles the messaging conversations, while ticketing and customer records can stay in your existing tools. Connect the two through the REST API and webhooks.
How should we measure first response time?
Measure the time from a customer's first message to the first reply, and report the median. Report bot and human replies separately, and track business hours and out-of-hours apart so night-time gaps do not hide daytime performance.
What happens if we miss the WhatsApp 24-hour window?
Agents can no longer send free-form text, but they can restart the conversation with a Meta-approved template. Once the customer replies, a new service window opens.
Can we keep conversations when an agent leaves?
Yes. Conversations belong to your business accounts connected to the workspace, not to the agent's personal phone, so the history stays with the team.
Guides on this topic
- Customer supportOmnichannel Customer Support KPIs: Formulas and How to Measure8 min read
- Customer supportHow to Design a Multi-Agent WhatsApp Customer Support Workflow8 min read
- Customer supportHow a Shared Inbox for WhatsApp, Instagram and Email Works8 min read
- Customer supportInstagram DM Customer Support: How to Run It at Business Scale8 min read
- Customer supportWhatsApp Chatbot to Human Handoff: How to Design It Properly8 min read
- IntegrationHow to Connect a CRM to an Omnichannel Inbox With Webhooks8 min read
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